As we continue to adapt to hybrid working arrangements, manual attendance tracking systems will only cause a series of struggles such as heavy documentation workload, inaccurate records, and time-consuming processes.  

Instead of relying on paper-based or Excel timesheets, organizations should consider implementing automated management software that allows real-time tracking of employee working hours, breaks, and time off – helping HR professionals to manage employees’ attendance records in a simplified manner.   

A reliable and multifunctional attendance management software like QuickHR helps companies secure accurate attendance records and minimize heavy workloads.   

Here are some of the top beneficial features of automated attendance management software:  

1. Enhanced visibility across remote work arrangements  

If you use traditional clocking options like manual recording, punch time cards, or Excel timesheets, it’s nearly impossible to constantly monitor remote workers when they’re on the job, at home, or traveling for work.  

An attendance management system comes with GPS functionality which helps obtain accurate updates on the employees’ whereabouts during their work schedule. You can also see where they’re logging in from. These records can help you make sure that the employees are carrying out their duties at work.  

2.  Helps in monitoring shortfall and advanced scheduling  

Instead of relying on E-mails, calls, or texts, the attendance management system can help to ensure that employees will receive last-minute changes to their work schedule.  This eliminates the possibility of missing texts or work interruptions that may cause conflicts with the daily workflow of the operations. 

With an automated attendance system, HR can create, monitor, and update different work schedules for every employee in real-time. This way, HR teams can instantly plan for relief staff, especially when dealing with a limited workforce with changing shifts.  

3. Ensure fair evaluation of employee performance  

Daily attendance is an essential factor for evaluating employee performance. With accurate and real-time attendance tracking, it’ll be easier to determine if there’s a decline in their productivity. If you notice any inconsistency, you can attribute it to their attendance records and use it to hold them accountable for their performance at work.  

Employees’ clock-in and clock-out times and how often they’re present at work can be tracked by automated attendance software. As a result, HR managers won’t have to switch through records or excel sheets to analyze and keep track of every employee’s attendance.   

4. Prevent false attendance  

Employees can easily fake their attendance records by asking their co-workers to punch in their time cards for them, or by providing someone with their login credentials to record the information.   

With the biometric system built in an attendance management software, it’ll be impossible for employees to do a fake attendance as it’s impossible to fake someone’s fingerprint or facial pattern.   

 5. Deliver accurate and time-efficient payroll processing  

Accurate attendance records are necessary to calculate the exact compensation for each employee. This mainly involves the employee’s overtime, paid time off, half-day, leaves, etc.  

Attendance management software helps in distributing error-free pay runs by making all employee records visible and easy to access for HR managers.  

6. Ensure regulatory compliance  

With an automated attendance system, HR can easily ensure compliance with employment guidelines. This includes the regulations regarding the employees’ time off, overtime pay, and vacation leave.  

To prevent any legal compliance issues, organizations must streamline their attendance system through automation. Attendance management software allows HR to easily implement changes in company policies in accordance with government regulations.  

With QuickHR’s all-around attendance management software HR professionals can:  

• Make instant adjustments to employees’ work schedules  
• Ensure accurate calculation of overtime pay, hourly pay, off day, rest day, and public holiday rates   
• Review monetary incentives or penalties before translation to payroll  
• Guarantee real-time tracking through Google geolocation technology  
• Clock in and out from mobile devices by manually, facial recognition, or fingerprint scanning   

For instance, if the employee is a construction worker, he can clock in and out using the mobile app and HR can automatically track his location from where he’s clocking in and verify if he’s at the actual site he’s assigned to.  

Most importantly, our holistic attendance management software auto-syncs with your payroll system – helping HR to consistently deliver accurate and on-time payroll processes.  

Discover how QuickHR can help you establish faster and smarter attendance management processes — Book a free demo today!   

With HR analytics, the management can get deeper insights into their collected data. Analytics can be applied to relevant metrics such as turnover rate, acceptance rate, absenteeism, and revenue per employee. HR analytics can help the management create actionable and data-based solutions to workforce concerns.

• Helps improve employee performance and boost productivity

The results from the performance evaluations give the management insight into how they can help the employees to excel. This involves providing unbiased feedback as well as opportunities and resources to improve the employees’ skills. Performance evaluations are one of the best ways to better understand the needs and goals of the employees such as professional development, which helps to attract and retain great employees in the company. If the employees don’t feel like they’re getting closer to their career goals, they’ll eventually leave.

• Attracts the best talent and gives knowledge of why people leave

People are vital to the success of any company. HR analytics can help to provide businesses with the insights to attract the right competencies, recruit people with the right skills, and manage talent effectively. By using recruitment and onboarding feedback, hiring managers can improve the candidate’s experience and attract a wide pool of talent.

The use of HR analytics can also assist HR managers in writing better job postings that attract the most suitable candidates. It also helps them to figure out where to post the open jobs. This way, they’ll only spend time and money recruiting the right people at the right place.

• Determine the employees’ level of work engagement

HR analytics can help the HR teams to easily determine if the employees have consistent dedication to work. By knowing how many employees are reporting on time, the company will be able to know which employees they must keep. Having a team filled with people who always arrive on time improves productivity at work and even saves costs associated with the paid time off for absent employees.

• Helps identify the right benefits for employees

Pulse surveys can be used as a way to acknowledge the honest thoughts of the employees towards the current benefits system of the company. HR professionals can conduct pulse surveys to figure out the most relevant benefits for the modern workforce. This way, the management will be able to easily decide which monetary or non-monetary benefits will be suitable for every employee.

The effectiveness of the data analysis depends on the actions taken after the survey ends. It’s also important that there’s enough time in between each survey to implement the changes.

HR analytics can help small businesses pursue progressive growth and large enterprises to maintain a competitive edge in the market. However, always remember that a data-driven approach can only deliver useful and effective results if there’s continuous communication and improvement within the company.

For more information on accurate reports and analytics for managers request your free demo at QuickHR HRMS Software in Singapore for a free 14 days trial.

Simplify your payroll process

The smartest way to simplify your payroll process is to use automated payroll software that’ll assist HR professionals in managing complex and deadline-driven payroll processes. With the help of comprehensive payroll software, it’ll be easier to fulfill all the payroll obligations with precision and timeliness.

With a myriad of payroll software solutions to choose from, it can be quite difficult to find the right one that’s suitable for the early and long-term business needs of a company.

Fortunately, QuickHR, a fully integrated cloud-based Human Resource Management System (HRMS), provides a full-spectrum payroll module where HR professionals can experience automated, simplified, and streamlined payroll processes, ensuring that every employee is receiving accurate and fair compensation on time.

Let me tell you more about the reasons why an all-inclusive payroll software such as QuickHR can simplify and streamline.

Carry Out Pay Runs with Greater Speed and Accuracy –

With automated payroll software, there’s no need to manually calculate every employee record including attendance, leave, claims, etc. Reducing manual tabulations allows more time for HR professionals to focus on higher-value HR tasks during early business stages like recruiting and hiring.

QuickHR’s payroll module helps ease hectic payroll periods by holding constant communication with every HR process such as salary prorations, leave applications, timesheets, and more. These modules are interconnected within the platform where HR departments can access and process real-time records all in one place.

With QuickHR’s solid integration framework, organizations can prevent delayed salary distributions and heavy workloads.

Generate Accurate and On-Time Payslips –

To avoid manual errors and boost employee morale, payroll software helps keep track of work hours and facilitates timely paychecks with great precision.

The all-inclusive payroll management software of QuickHR enables simplified and streamlined payroll runs with more detailed analysis and better accuracy. It’ll be easier to guarantee error-free calculations of benefits, claims, leave, ATS, business expenses, and more.

Ensure Regulatory Compliance –

With payroll software’s auto-inclusion and full regulatory compliance features, businesses will be able to prevent fines and penalties which may lead to great financial loss.

QuickHR’s payroll software allows automatic calculations and deductions in adherence to the government compliances. These include tailored CPF formulations, auto SDL deductions, Bank GIRO and CPF submission features, and MOM itemized payslips.

Being an IRAS-approved software solution, QuickHR guarantees smooth monthly submission by handling IRAS season with direct AIS linkage of payroll information captured on the system.

Deliver Detail-Oriented Reports and Analytics –

With an extensive analysis of the overall salary structure and staff costs across departments and even individual jobs and contracts, it’ll be easier to execute smart decision-making for future business plans.

QuickHR’s payroll software has the ability to analyze employee data and create customised analytics on HR matters such as attendance, payroll, leave, and claims, providing a wealth of meaningful reports.

Secure and Maximised Data Storage –

Automated payroll software solutions offer heightened data security, ensuring that all employee and business records are stored securely on its servers.

QuickHR is built with improved data security, featuring a cloud infrastructure with multi-tier encryption. This means that data in the underlying storage is encrypted, as are the automated backups, snapshots, and replicas. QuickHR is one of the only two cloud HR solutions in Singapore that is certified with the best security and privacy certifications such as the highest level of Multi-Tier Cloud Security Standard (MTCS).

Ease of Use –

Payroll software can be easily configured with different features, options, rules, and policies, depending on the business needs. These simplified configurations allow increased work efficiency and productivity.

The full-spectrum payroll module allows instant and easy modifications on all necessary payroll account entries such as attendance data, salary structure, timesheets, leave, claims, and more.

Offers Remote Accessibility –

Payroll software comes with mobile accessibility where HR teams and employees can access and upload information as well as monitor real-time updates while on the move.

QuickHR provides hassle-free and 24/7 accessibility to employees’ data across all mobile devices, offering an adaptable solution for both HR professionals and employees to access real-time records.

If you want to know more about it, feel free to request a free demo today with absolutely no terms and conditions!

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